This statement explains how the Cambridge International Symposium on Economic Crime (‘we’ and ‘our’) handles and uses information we collect about attendees at events (‘you’ and ‘your’). In broad terms, we use your information to manage the event(s) you are attending, including dinners, accommodation, and other needs requested by you, as well as to maintain our records of previous, current, and future attendees for events management for the symposium.
Our data controller
The controller for your personal information is the Cambridge International Symposium on Economic Crime, Jesus College, Cambridge, CB5 8BL. The person responsible for data protection at the time of issue, and the person who is responsible for monitoring compliance with relevant legislation in relation to the protection of personal information is the executive director and co-chairman, Prof Barry A K Rider OBE. He can be contacted by email: info@crimesymposium.org.
Why we collect your data
The legal basis for processing your personal information is that it is necessary in order for us to enter into a contract to provide event facilities and resources to you. In many cases, you will be providing personal information to us alongside consent for us to use that information to provide for your needs or to otherwise provide you with an improved service while you are at the symposium. We will retain your information for the periods stated below unless or until you request us to do otherwise.
How and why we collect and process data
We collect and process your personal information for the following purposes:
A. Maintaining clear contact information for the booking, provision, and payment or services.
We will hold your name, address, email address, phone number, and other relevant contact details you provide to us, and will use this information to maintain contact with you to provide your requested services, manage their delivery, and bill you for them. We retain relevant information in our database for five years after the most recent event you attend.
B. Providing you with necessary and preferred event services.
Where relevant, we will also collect for the provision of services, your reason(s) for attending the event, your nationality and passport details, your car registration, and any service preferences you request specifically (e.g. room type, dietary requirements, amenities requested). This may include you providing sensitive personal information. We will not retain this information for any longer than necessary for the provision of the specific event, which might require you provide it on successive occasions.
C. Providing you with details about future events.
While we retain your contact information, we will contact you about future events we believe may be of interest to you, providing you have given us explicit consent to do so. Consent may be withdrawn at any time.
D. Fulfilling our legal obligations.
The symposium is required to keep details relating to any financial transaction for a period of seven years, this may include payments to individuals for services or expenses.
Data sharing
The symposium operates on the Jesus College site and uses its facilities. We will share personal information to arrange accommodation and meals on your behalf. We also process payments to individuals through the College’s Finance Office.
CCTV
The College operates CCTV on its site, which will capture footage of you and your vehicle. The College CCTV policy is available on its website. If you have any concerns or queries about any of these purposes or how we communicate with you, please contact us.
Your rights
You have the right to:
ask us for access to, rectification, or erasure of your information
restrict processing (pending correction or deletion)
object to communications or direct marketing
ask for the transfer of your information electronically to a third party (data portability).
Some of these rights are not automatic and we reserve the right to discuss with you why we might not comply with a request from you to exercise them.
You retain the right at all times to lodge a complaint about our management of your personal information with the Information Commissioner’s Office.
Cookies
Cookies are strings of information that can be sent to and stored in your computer, tablet, or mobile device. The cookies we use on this site include strictly necessary cookies, for example those which enable us to complete transactions when you register to attend the symposium, and performance and analytics cookies. These allow us to determine how many visitors our site receives and which are its most popular pages. You can turn off cookies within your browser at any time, but this may inhibit a website’s performance. Do note that third party cookies, for example those that allow you to ‘share’ or ‘like’ posts or pages to social networks, are controlled via those websites.